Document Control Specialist

Prime Data Centers develops, acquires, and operates data centers for some of the world's largest enterprises. A private firm owned by a group controlling $6 billion in assets, with a 15-year tenure in technology and real estate development, Prime provides customers with ownership options and dynamic leasing models, defining a true corporate partnership.
 

Location: Hybrid, office located in Denver, CO (RiNO District)
Reports To: VP, Engineering
 
The Prime Data Centers (PDC) Document Control Specialist reports to the VP of Engineering and is responsible for document control related to a portfolio of datacenter projects which can include new construction, phased expansion, retrofits and upgrades, acquisition conversions, development of design standards, processes, and procedures. This role will support long-term business strategies aligned with key Prime stakeholders to manage the relationship and output of key design partners and equipment suppliers for their assigned projects.   
 
Responsibilities:
 
Document Control

• Develop, maintain, and enforce standardized document control procedures for naming, versioning, storage, and retrieval in accordance with project and ISO 9001 standards
• Use Electronic Document Management Systems (EDMS) and Project Management Information Systems (PMIS) such as SharePoint, Procore, Asana, or similar platforms for document organization and sharing
• Process, log, and distribute incoming and outgoing project documents—including correspondence, drawings, specifications, and reports
• Maintain accurate document control logs and registers, tracking revisions, transmittals, and distributing updated information to the project team
• Perform quality checks on documents to ensure accuracy, completeness, and compliance with formatting guidelines
• Support the organization and archiving of documentation during project closeout per established procedures

• Schedule and coordinate meetings and appointments; prepare agendas, take minutes, and distribute action items
• Draft, format, and distribute correspondence, reports, memos, and presentations
• Maintain calendars, and assist with general office organization
• Support onboarding by facilitating access to systems and resources for new employees
• Provide direct administrative support to project managers, design leads, and other team members as required
• Handle electronic and physical document archiving and retrieval according to retention policies
• Assist with research, data analytics reporting, and project controls administrative functions (e.g., report generation, contract review, action item tracking).
• Offer basic training on web-based tools and project management platforms to all project staff tiers
• Lead in formatting and quality reviews of project deliverables
• Contribute to special project assignments, such as drafting internal guidance, management guidelines, documentation standards, etc.
• Assistance with coordination between internal stakeholders.

• Proven experience in document control or an administrative role within an architecture, engineering, or construction project environment
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with EDMS and/or PMIS platforms (e.g., SharePoint, Procore, Asana)
• Excellent organizational and time management skills; meticulous attention to detail and accuracy
• Strong written and verbal communication abilities
• Comfort working with executive, client, and technical team members
• Knowledge of document control standards and best practices
• Ability to work independently and collaboratively as part of a multidisciplinary team

• Competitive salary ($70K-$85K) and performance bonus program
• 401k fully vested upon enrollment, up to a 4% employer match
• Medical with a 99% employer paid premium
• Dental, Vision, and Life Insurance at no cost to you
• Located in new office in RiNo District
• Paid Time Off